When it comes time to move your business from one location to another, it's usually in response to growth or to take advantage of decreasing operating expenses. Regardless of the reason, we all know that moving is a big project and one that's not typically greeted with enthusiasm. Let's face it, moving is difficult and it's full of hard work. There's always an unplanned surprise waiting right around the corner that makes the whole experience downright unpleasant.
How to Make an Office Clear Out Easier
What you need to make an office clear out easier is to have an actionable plan ready-to-go. Too often, businesses try to wing it, doing things here and there, thinking that by doing a little at a time, it will make moving day simple. That's just not the case because there's always something that throw you a curve and when you're on a tight schedule, it can be not only inconvenient, but cost you too much time to address.
For a small office, you'll need at least three months to prepare and for a medium to large office, at least six to eight months. The key is to start as early as possible. The next step is to collect all information on the new space. Try to acquire blue prints or floor layout so you can identify key components such as electrical outlets, storage space, etc. and most importantly, to determine the new office layout. --Moving, About.com
For instance, a reception desk that's been in the lobby for so long, you've forgotten just how much time and effort it took to set-up in the first place. Some businesses will have to deal with heavy file cabinets, equipment, or inventory. So, here are some things you can do to make an office clean out easier:
- Coordinate your move-out with your move-in. This sounds like a no-brainer, but, when time is of the essence, it can lead you to forget this and that. You should be able to synchronize your move out and move in to make the transition smoother. If possible, work-in a full day contingency to have plenty of time for the unexpected.
- Setup a moving committee. While it certainly won't be an exciting excursion, it's completely necessary to have hands ready to help with the move. Ask people to volunteer and be sure to give them an incentive to pitch-in with the move. It could be a simple as a pizza party, or, a day off work.
- Schedule tech and communications installment. Your phone and computer system won't set themselves up, so, you need to schedule installation of these and more. Start looking for a reputable company to do the setup at your new location so you can lessen your downtime.
- Create a packing schedule. There are things you can pack in advance of the move and others that will have to wait until the day before your move. Know which is which and begin packing as soon as possible to make the move faster.
- Know where the moving truck can park. Where and when the moving company can park is a big deal and you don't want to be surprised on the day of the move. Be in-the-know so you can effectively plan for your move.